FESTIVAL OVERVIEW
Lake Mac Action Festival, formerly known as Fast & Loud, is a high-energy event held in October that celebrates the vibrant spirit of Lake Macquarie. Showcasing action on both land and water, the festival brings together the excitement of on-water speed competitions, classic cars, live music, and an array of family-friendly entertainment.
New to the program this year are the Morisset Showground Agricultural Show, offering agricultural community charm with rides, local produce, and traditional show attractions, and Let’s Surf, a pro junior surfing competition highlighting Lake Macquarie’s stunning coastline.
With a boat street parade, superboat, powerboat and jet ski races, live performances, and a broad selection of local food vendors, Lake Mac Action Festival activates both the lake and the surrounding city. The festival draws the community together while attracting visitors from across the region and interstate.
Partnering with nationally recognised boating and sporting organisations, the festival attracts boating enthusiasts, thrill-seekers and families alike, driving tourism to the region. This year the competitions/events are:
- Australian Offshore Powerboat Club (AOPC)
- Australian Formular Powerboats Grand Prix (AFPGP)
- Jet Ski Racing: New south Wales Personal Watercraft Association (NSWPWC)
- Let’s Surf Lake Mac
- Morisset Show and Rodeo
- Show and Shine Classic Cars
There will be two livesite locations to be activated during the racing on Saturday and Sunday at Warners Bay Foreshore and Rathmines Park.
A third activation at Toronto Foreshore will host the 'Street Parade' on Saturday evening from 4pm - 8pm with the boats arriving approx. 5.15pm. This will be managed by LMCC.
With lots of action on and off the water, we are engaging Event Management Contractors to bring markets, food vendors, music and kids activities to our foreshores!
Lake Macquarie City Council is looking to partner with suitably qualified local Event Management professionals to activate live sites and encourage attendance at the following sites:
LIVE SITE 1: WARNERS BAY FORESHORE - SATURDAY 18 and SUNDAY 19 OCTOBER 2025
Time
11am-4pm
Location
Warners Bay Foreshore including the Rotunda, The Esplanade between King St and Lake St
Expected Attendees
Approx. 3000 throughout the day
Entertainment feature
Australian Offshore Powerboats Club (Superboats), 12pm - 3pm
Activation requirements to be provided by Event Management Contractor
Local food vendors, market stalls, live music using the creative business directory, sound system, and family friendly entertainment for the duration of the event times. There is some power available at this site.
In previous years, Warners Bay is always very well attended and can get very busy.
We will be arranging for commentary to be played over the sound system during race times as well.
LIVE SITE 2: RATHMINES CATALINA PARK - SATURDAY 18 OCTOBER and/or SUNDAY 19 OCTOBER 2025
It does not have to be the same contractor managing both days.
Time
10:00am - 3:00pm (timing can be adjusted slightly in planning)
Location
Catalina Park, Rathmines
Expected Attendees
Approx. 2000
Entertainment Feature
Australian Power Boats Grand Prix (Powerboats), 10am - 4.30pm each day
Activation requirements to be provided by Event Management Contractor
Local food vendors, market stalls, music, sound system and cover for music, and family friendly entertainment for the duration of the event times. There is no power available at this site.
LMCC will provide:
- All marketing of the event under the "Lake Mac Action Fest" branding and will provide each site event organiser with collateral and social media content to assist in promoting the event through their channels.
- The park and/or reserve space and associated services, electricity, waste and amenities as part of the festival footprint
- Provide adequate Service waste bins and recycling bins at each live site location
- Provide adequate port-a-loos at each live site location.
- Responsibility and insurance to cover the elements of the event organised by LMCC (eg. portaloos, waste, road closure, etc)
- Provide first aid contractors where deemed required
- Ensure the sites are mowed and presentable.
Event Management Contractor agrees to:
- Lodge an Event Licence Application for the live site activation for your location.
- Implement Lake Macquarie City Council Event Licence Approval conditions and keep a copy of the Event Licence approval letter onsite during the event.
- Maintain relevant insurances (minimum $20 million public liability insurance for your elements of the event).
- Advertise/promotion of Lake Mac Action Fest on your own social channels, using LMCC provided artwork collateral.
- Provide post-event feedback in regards to participants, stallholders etc to inform the economic impact reporting of the festival.
- Attend site meetings and online meetings with LMCC throughout planning as required, and abide by any LMCC site layout requirements.
- Have at least two staff onsite at all times during set up, event, and bump out.
- Incorporate LMCC stall requests within the event space, e.g. Visitor Information Kiosk.
- The selected Event Contractor must represent LMCC as a partner of the Lake Mac Acton Fest on event day by becoming familiar with all event site and on water activities across the festival, and be able to assist the public with their enquiries in relation to the event.
Family friendly entertainment:
- The Event Management Contractor must consult with LMCC staff when selecting entertainment and/or amusements at their site.
- LMCC has the right to approve or deny entertainment and amusement options and charges if deemed unsuitable for the audience and/or site.
Number of stallholders:
- The number of food stalls must be discussed and approved by LMCC in advance to ensure the number is high enough to cater to the expected audience, yet not negatively affect surrounding local businesses
- The number of market stalls and family entertainment options is not limited at any site, however should fit within a suitable area of the event site without taking too much spectator viewing area, affecting pedestrian safety or movement.
Modus of Operation:
- The event contractor will be given an allocated space to activate within the festival footprint.
- There will be no payment made to the event contractor for the coordination of this activation.
- There will be no fee charged to the event contractor to participate.
- The event contractor will be held responsible for any loss or damage caused by their actions and will be required to hold suitable insurances.
- The event contractor is to operate under its own arrangements with any stakeholders/ stallholders.
- The event contractor is not bound by LMCC fees and charges and can enter into agreements with stallholder/ contractors with their own established terms and conditions.
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