Application for Event Licence 2024-2025

Thank you for your interest in holding an event in City of Lake Macquarie. We are committed to supporting high quality events and festival experiences for our community. 

To assist you in your event planning we have developed a comprehensive Event Planning Toolkit. Please also consider accessibility when planning your event.  Information can be found here.

Prior to beginning an application you should make yourself aware of  Park Hire terms and conditions and Fees and Charges associated with hiring one of our spaces. 

As part of this application, you will be required to submit a range of supporting documents for assessment and approval. It is recommended that you Preview this form first to determine which documents you require, and then ensure you have these documents ready to upload when you start your application. 

Required documents will differ based on the nature of your event however, as a minimum, you will be required to submit;

• A risk assessment specific to your event
• Public Liability Certificate of Currency ($20 million)
• A detailed site plan for your event including location of all major infrastructure
• A Lake Macquarie Police Event Notification form, emailed to lmtraffic@police.nsw.gov.au with events@lakemac.nsw.gov.au and regional.special.events@transport.nsw.gov.au copied in.
• A Traffic Management Plan if required.  Visit  Apply for traffic control approval - Lake Macquarie City Council to assess if your event will require traffic management
• An Aquatic Licence if required. For more information go to Roads and Maritime Services 13 12 36
• Liquor Licence documents if required Home - Liquor & Gaming NSW
  
  

Lake Macquarie City parks, reserves, beaches, and sportsgrounds are valued assets to all community members, we need your help in keeping these treasured places in pristine condition for our community to enjoy.

We ask that you follow all requests and direction from Lake Macquarie Council representatives, and be aware of the following regulations:

- Due to underground irrigation and utilities, no pegging including marquees, signs and star pickets are allowed in any parks and reserves 
- Caution to be used when driving vehicles on parks, with particular attention required to avoiding other park users and particularly flood prone areas / soft ground. 
- Changes to park conditions including wet weather or remediation requirements may require you to reconfigure your site plan, move the location of your event, and / or cancel or postpone your event. This is a common occurance in some parks. If you would like to select a park with less likelihood of this occurring please seek guidance from the events team. 
- Your preferred park may become unavailable if unexpected park maintenance or upgrades are required urgently.
- The park hire area is to be left in a clean and tidy condition with all rubbish removed.
- If damage occurs to any Council asset,  remediation and repair may be required and all associated expenses charged to the Event Organiser.