EOI - Pop Bam Stallholders 2025

Date: Saturday 26 July 2025 

Time: 10am-3pm 

Location: Rathmines Theatre and Rathmines Park  

Wham, bam, Pop Bam! Lake Macquarie's newest popular culture festival returns this July! 

Lake Mac Pop Bam is a celebration of all things popular culture including comics, superheroes, music, film, television and everything in between. 

This inclusive event for all ages and abilities will celebrate the magic that is popular culture. 

Pop Bam is a ticketed event, and we are looking for independent comic book artists, authors, illustrators, cosplayers, crafters, and other 3D makers to sell their original and handmade creations. We believe in celebrating creativity and passion in all its forms, from artists and makers to collectors and traders to join us!  

This year, there are three (3) stall types available for application: 

Indoor Stall Details (10 available) 

Location: Inside Rathmines Theatre. 
Size: 2m x 2m 
Inclusion: 2 x 1.8m Table, 2 x chairs 
Cost: $111.00 incl. GST 

Outdoor Marquee Stall Details (10 available) 

Location: Rathmines Theatre Grounds (covered by a central weather-proof outdoor marquee supplied by LMCC). 
Size: 3m x 3m 
Inclusion: 2 x 1.8m Table, 2 x chairs 
Cost: $111.00 incl. GST 

BYO Outdoor Stall Details (10 available) 

Location: Rathmines Theatre Grounds (open air, no cover provided). 
Size: 3m x 3m 
Cost: $0 
*Stallholders must bring their own equipment i.e. marquee, marquee weights (no pegging permitted in the park), table, chairs* 

Please note: No power will be available for any stall option. 

Stalls will be allocated on a first-in, best-dressed basis, based on date of application. If your preferred stall type is no longer available, remaining options will be offered based on your listed preferences. 

All applications will also be assessed by a panel of Lake Macquarie City Council staff using the following criteria: 

• Relevance: Alignment of your products/services with the event theme and audience. 

• Accessibility: Competitive, affordable pricing suitable for a family-friendly event. 

• Quality: Standard of goods or services on offer. 

• Local Preference: Priority given to businesses within Lake Macquarie LGA, followed by the Hunter Region, Central Coast, and Sydney. 

• Diversity: Balance and variety of vendors to ensure a broad mix of offerings across LMCC events. 

This event may be photographed and filmed and your image could be used in advertising and promotion by Lake Macquarie City Council. Should you wish to not be photographed or filmed please advise event organisers.

Thank you for taking the time to complete an Expression of Interest for Pop Bam. All applications will be reviewed as they are received. 

Applications close on Friday, 7 June 2025. Following this date, LMCC will notify all applicants of the outcome of their application.

If you have any questions contact the Events team on 02 4921 0544 or via email: events@lakemac.nsw.gov.au. 

Successful vendors will be provided with stallholder terms and conditions.  

By submitting this application, I hereby declare that all the information supplied above is correct, true and valid. I will present the supporting documents as and when required. 

Lake Macquarie City Council is committed to making sure your personal information is managed in accordance with our Privacy Management Plan and relevant laws, such as the Privacy and Personal Information Protection Act 1998 (NSW). For more information about Council’s practises relating to the collection, use and storage of personal information, please refer to our  Privacy Statement.